Printed Paper Office (including Supplies Office)
(Clerk of the Journals: Brendan Keith,
succeeded by the Clerk of the Printed Paper Office: Chris Rogers
in September 2000)
The Office provides Parliamentary papers and other
documents needed by Members to discharge their Parliamentary duties;
manages contracts for the printing and publishing of House of
Lords' documents; provides office supplies, including photocopiers,
fax machines and stationery; and arranges for the disposal of
surplus computer equipment.
Following the establishment of a new post of Clerk
of the Printed Paper Office, there are 8 members of staff, one
of whom is responsible for office supplies. A new post of Procurement
Officer has been approved and an appointment will be made later
3 Activities and Financial Performance
Following competitive tendering, a new four-year
contract was awarded to The Stationery Office Ltd (TSO) for the
printing of the Minute, Hansard and Select Committee documents
(see Review of the Year, paragraph 62).
Arising from the decision of the House to assume
responsibility for publishing its own papers, contracts were negotiated
with TSO and agreed for publishing administration services and
the distribution of House papers. Service Level Agreements were
also drawn up with TSO for the printing of ad hoc items and for
the supply of publications (other than House of Lords' papers)
to the House.
Internal procedures for checking invoices for daily
deliveries of publications and for the supply of publications
on request were improved and brought up to full audit standards.
A better service has been offered to Members as a
result of staff reorganisation and training and some rearrangement
of the PPO front desk.
Despite a significant increase in orders for office
supplies, the ordering, delivery and stock control system set
up with the main supplier has continued to operate well. An electronic
system for placing orders with the supplier was introduced.
Arrangements were made for the environmentally safe
recycling and disposal of surplus computer equipment, which has
included some return to the House in respect of sales.
Budget provision was £1,748,800 (£1,639,100
after virement in 1999-2000). Net expenditure was £1,584,473
(£1,637,561 in 1999-2000), of which £1,289,524 related
to the provision of publications for Members and staff.
4 Future Activities
- Assumption of full responsibility for monitoring
the services provided by TSO for printing and the supply of publications,
and development of the new system for monitoring and checking
- Further improvements in the service offered to
Members, partly arising from the replacement of the existing goods
lift with a new passenger lift linking all parts of the office.
- Introduction of an internal on-line requisitioning
system for office supplies and stationery.
- Introduction of an enhanced procurement service.