The Peers' Reimbursement Allowance Scheme - A General Guide 2003 September 2003 Edition



6. Select Committee Visits

6.1 Definition


6.1.1 From 1st April 2003 Members are able to recover the costs of two return journeys per year, travelling on parliamentary duties, between the United Kingdom and any European Union institution in Brussels, Luxembourg or Strasbourg or the national parliament of a European Union state or a candidate country. Details of countries covered as at 1 April 2003 are as follows:
EU Member States Countries Candidate
1
Austria
1
Bulgaria
2
Belgium
2
Cyprus
3
Denmark
3
Czech Republic
4
Finland
4
Estonia
5
France
5
Hungary
6
Germany
6
Latvia
7
Greece
7
Lithuania
8
Ireland
8
Malta
9
Italy
9
Poland
10
Luxembourg
10
Romania
11
Netherlands
11
Slovakia
12
Portugal
12
Slovakia
13
Spain
13
Turkey
14
Sweden
 

6.2 Advance Notice  



6.2.1 Members must submit a statement, on a form available from the Clerk of the Parliament's Office or the Accountant's Office, to the Clerk of the Parliaments, one week in advance of any visit, giving details of:  

(i) the visit's purpose

(ii) its location

(iii) its duration and

(iv) the persons or organisations to be met

6.2.2 The Accountant's Office will advise the Member concerned of the approval or otherwise of the Clerk of the Parliaments, enclosing a claim form to be submitted after the visit. Claim forms should be completed and returned to the Accountant's Office together with bills and receipts for any travel expenses incurred.

6.3 Travelling Expenses


6.3.1 The amount payable in respect of travel, by any means, out of and into the United Kingdom is restricted to a maximum of the business class return fare between a station or airport serving London or the area of the Member's main residence and a station or airport serving the city visited. Travel costs to and from the point of exit from and entry to the UK can be claimed on the same terms as for expenses in attending sittings of the House.

6.4 Subsistence


6.4.1 Members can also recover additional expenses necessarily incurred in connection with such travel. Subsistence for each visit is limited to two nights (48 hours) at the Foreign and Commonwealth Office Class A standard subsistence rate current at the time of the visit. The standard subsistence rate is deemed to cover all costs for accommodation, taxis, meals and refreshments. Information on these rates is held by the Accountant's Office.

6.4.2 The time spent abroad is used to calculate the subsistence payable. Subsistence is calculated from the time that a Member leaves Westminster or their main residence until their return. Subsistence rates are set in the local currency of the country being visited, but reimbursement will be made in sterling at the exchange rate in force at the beginning of the journey.


 
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