Appendix A - Example Staff Taxi Policy|
The purpose of this policy is to provide clear details
on the provision of staff taxis.
2. Booking Procedure
Where possible, staff should make use of appropriate
Public Transport up to 11.00pm.
Taxis should be available for staff outside of these
A nominated official(s) should be appointed to carry
out the following tasks during each session:
- Accept taxi reservations from each member of
staff & collect appropriate monies (if applicable);
- Identify total number of taxis required, identify
destinations and make the booking with the taxi supplier;
- Allocate staff to appropriate taxis and complete
the required documentation.
Management should ensure that all members of staff
are aware of who is responsible for accepting taxi reservations.
Each member of staff will be able to reserve a taxi
at the beginning of each session by paying a nominal fee towards
the cost (Refer to Section 3 for details of costs).
Appropriate members of staff should be allocated
to each taxi, taking into consideration travelling distance, geographical
location and thus ensuring the minimum number of taxis are used.
A member of Management should complete and sign the
relevant docket/documentation and ensure that it is provided to
the taxi driver(s).
In order to confirm a taxi reservation it is recommended
that staff pay a nominal fee.
The recommended fee should be agreed and authorised by the Regional
Manager to ensure a degree of consistency across the region. This
fee should be proportionate to the distance travelled with the
outstanding cost being borne by the club.
4. Payment Methods
Any staff contribution to the cost of the taxi may
be requested at the beginning of the session. The outstanding
costs should be settled by account, directly between the Branch
and the taxi supplier upon receipt of invoice.
5. Record Keeping/Cash Banking
It is essential that records of all persons booking
and using staff taxis be retained along with a record of their
All cash must be banked on a daily basis and the
Branch Administrator is responsible to the General Manager for
the reconciliation of cash to persons using taxis.
N.B: Management of new sites should negotiate
an agreement with local taxi suppliers prior to new entrants joining
26 For the Committee's information, a nominal fee usually
equivalent to the cost of public transport home is charged to
staff, with venues making up the difference in cost. This demonstrates
to the Inland Revenue that taxi services late at night are for
the purposes of safety rather than a taxable benefit that would
leave employees out of pocket. Back